NARAYANA MEDICAL JOURNAL GUIDELINES AND INSTRUCTIONS AUTHORS
NARAYANA MEDICAL JOURNAL
INSTRUCTIONS TO AUTHORS
NMJ is a biannual peer-reviewed journal published by the Narayana Medical College; NMJ publishes original articles that offer significant contributions to knowledge in all the broad and super specialties. NMJ is designed to serve as a medium for rapid dissemination of new and important information about medicine and health care. Articles that are accepted for publication are done so, with the understanding that they, or their substantive contents, have not been and will not be submitted to any other publication. The journal will cover technical, clinical and bioengineering studies related to human well being including ethical and social issues. The journal gives preference to clinically oriented studies over experimental and animal studies.
Editorial Process: A manuscript will be reviewed for possible publication with the understanding that it is being submitted to NMJ alone at that point in time and has not been published anywhere, simultaneously submitted, or already accepted for publication elsewhere. The journal expects that authors would authorize one of them to correspond with the Journal for all matters related to the manuscript. All manuscripts received are duly acknowledged. On submission, editors review all submitted manuscripts initially for suitability for formal review. Manuscripts with insufficient originality, serious scientific
or technical flaws, or lack of a significant message are rejected before proceeding for formal peer-review. Manuscripts that are unlikely to be of interest to the NMJ readers are also liable to be rejected at this stage itself. Manuscripts that are found suitable for publication in NMJ are sent to two or more expert reviewers. During submission, the contributor is requested to provide names of two or three qualified reviewers who have had experience in the subject of the submitted manuscript, but this is not mandatory. The reviewers should not be affiliated with the same institutes as the contributor/s. However, the selection of these reviewers is at the sole discretion of the editor. The journal follows a single-blind review process, wherein the authors are unaware of each reviewer’s identity. Every manuscript is also assigned to a member of the editorial team, who based on the comments from the reviewers takes a final decision on the manuscript. The comments and suggestions (acceptance/ rejection/ amendments in manuscript) received from reviewers are conveyed to the corresponding author. If required, the author is requested to provide a point by point response to reviewers’ comments and submit a revised version of the manuscript. This process is repeated till reviewers and editors are satisfied with the manuscript. Manuscripts accepted for publication are copy edited for grammar, punctuation, print style, and format. Page proofs are sent to the corresponding author. The corresponding author is expected to return the corrected proofs within three days. It may not be possible to incorporate corrections received after that period. The whole process of submission of the manuscript to final decision and sending and receiving proofs is completed online.
Manuscript: The manuscript should be typed in single space in a word file in US English format. Font size should be Arial 12 points. Identity of the author or institute should not be revealed in the manuscripts, except on the title page.
The manuscript consists of
1. Covering letter
2. Title page with author (s) details
3. Main manuscript without author details.
4. Tables (if any)
5. Figures (if any)
6. Legends (if any)
All these files need to be uploaded separately in the same order.
Additional certificates like, Conflict of interest certificate, Source of support (if any), Registration number (in case of a clinical trial) are to be submitted separately.
- Covering Letter: Self Explanatory
- Title page:
It gives the title of the article (not exceeding 60 letters), Type of article (Original article, case report etc)
Name (s) of the authors (s), affiliation of authors (S), place of work ,names and addresses of the authors and word count ( excluding abstract and references), number of figures ,tables ,photos and references identify one author as corresponding author and give his/her postal address, telephones number and email address.
- Main manuscripts (without author details) ,
- Abstract and Keywords:
The abstract in synopsis of the main article in about 200 words and given on opportunity to the author to encourage the reader to go through the article. It should be structured into the headings: Background, Methods, Results, Conclusion, giving facts and not descriptions.
Avoid abbreviations: Abstract is not required for the letters to the editor
Give not more than six keywords using terms from Medical Subject Headings (MESH) list of Index medicus
- Text: It is divided into various sections, e.g.: Introduction, Materials and Methods ,Results and Discussion. Ensure that all references ,tables and figures are citied in the text. Only authorized, internationally accepted abbreviations should be used. First TIME USE OF AN ABBERVIATION MUST ALWAYS BE PRECEDED by its FULL FORM. However, abbreviations are to be avoided in title, abstract and keywords.
- References: Responsibility of accuracy of the references lies with the authors only. References should be in the style described as in examples .References should be listed in the order in which they are cited in the text. Only important and recent references are to be selected. They should be indicated with text by Arabic numerals superscripted with word or punctuation .Ensure that all the references are cited in the text are included in the list and vice versa.
List all the authors, surname followed by initials when six or less; when seven or more, give only first three and add et al . Do not use full stops in abbreviations of journal names.
- Standard journal Articles:
- Single author.
Sampath Kumar KL Spontaneous rupture of spleen
BMJ 1992: 304(2): 1491-1494
(Name of the author. Title of the article .Name of the journal. Year of publication volume (Issue) and the Page numbers)
- Up to Six authors:
Swamy A, Bhargav B, Srinath J, Reddy DN, Rao KLV, Rao S.
Primary peritoneal hydatidosis. Lancet 2014; 13(12): 1228- 1240.
- More than Six Authors
Kumar S, Rao A, Sastry RAS et al.The systemic immune response to trauma: an overview of pathophysiology and treatment. Lancet 2017; 384 (99) : 1455- 1460.
- Books and Monographs.
- Personal Authors – Hoffman R, Benz EJ ,Silberstein LE, Heslop HE, Weitzji M Anastasi J, editors Hematology: Basic principles and practice. 6th ed. Philadelphia: Elsevier Saunders; 2013 p 361- 365.
- Editor (s) compiler as author – Dausset J, Colman J, editors. Histocompatibility testing 1972.Copenhagen: Munksgaard, 1973.
- Chapter in a book – David WB .The safety and quality of health care. In:
Dan LL, Fauci AS, Kasper DL, Hauser SL ,Jameson JL, Loscalzo J, editors. Harrison’s principles of internal medicine. 18th ed. New York: Mc Graw Hill Professions; 2011 .p 85- 92.
- Conference papers- Harley NH. Comparing radon daughter dosimetric and risk models. In: Gammage RB, Kaye SV, editors. Indoor air and human health..Proceedings of the Seventh Life Science Symposium; 1984 Oct 29- 31; Knoxville (TN). Chelsea:: Lewis, 1985: 69- 78.
- Conference proceedings – Vivian VL, editor. Child abuse and neglect: A medical community response. Proceedings of the First AMA National Conference on Child Abuse and Neglect; 1984 Mar 30-31;Chicago Chicago: American Medical Association ,1985.
- Scientific or technical report- AkutsuT. Total heart replacement device. Bethesda (MD): National Institute of Health, National Heart and Lung institute : 1974 Apr. Report No.: NIH –NHLI -69-2185-4.
- Dissertation or Thesis- Mohamed S. A study of lipid profile in young smokers [dissertation] .Rajiv Gandhi University of Health Sciences, Karnataka: 2006.
- Newspaper Articles- Rensberger B, Specter B. CFCs may be destroyed by natural process .The Washington Post 1989 Aug 7; Sect. A: 9(col.5).
- Magazine Articles – Roueche B. Annals of medicine: the Santa Claus Culture .The New Yorker 1971 Sep 4; 66-81.
- Journal Article on the internet –Abood S. Quality improvement initiative in nursing homes: the ANA acts in a advisory role. Am J Nurs (serial on the internet) 2002 Jun (cited 2002 Aug 12); 102 (6): (about3 P). Available from http://www.nursingworld.org/AJN/2002/june / Wawatch .htm. Accessed on mm/yy.
Tables – are to be typed on separate pages. They should be serially numbered in Arabic numerals
(e.g. Table 1,Table 2 etc) and a short title should specify the contents of the table. A table should not exceed a page in length and should not contain less than four lines of data. Tables should be self- explanatory and should not duplicate the data in the text.
Figures /Illustration /Photographs: Illustrations should be clear enough and should have at least 300 x 300 dpi resolutions. Color image may be uploaded only when essential for the manuscript. Line art drawing must have a minimum resolution of 1200 dpi. Photographs/illustration may be submitted as ‘JPEG’ or ‘TIFF’ files. In clinical photographs, identity of the subjects should be suitably masked. In case of this is not possible a written permission from the concerned person should accompany the manuscript. Permission to reproduce any borrowed illustration must be obtained from the copy write holder.
Legends to Figures: The figure number (numbered consecutively in Arabic numerals), title and explanations of the Figures should appear in the legend (not on the Figure). Type the legends on a separate page .Enough information should be included to interpret the Figure without reference to the text.
Units: All measurements must be in metric units preferably with corresponding SI units in parentheses. No periods, no plural from (e.g. 10 cm not 10 cms).
Miscellaneous: Use ‘radiograph’, ‘radiographic’ and not X- ray. ‘Significant’ should be reserved for use in the statically sense .Avoid duplication and repetition of material in Results and Discussion, in tables and Text, and in Legends.
Ethics: Do not use names and initials of the patients or hospital numbers, especially in illustrative material. When informed consent for the same has been taken from the patient, it should be mentioned in the manuscript .Any report of experimental investigation on human subjects must contain evidence of informed consent by the subjects and of approval by the institutional ethics committee. Authors are encouraged to visit the following links on ethics, http:// www.elseveir.com /journal – authors /ethics # conducting research, http://www.icmje.org/recommendations/
Manuscript for various type of articles:
Original Article: These are scientific communications from research workers engaged in the field of medicine and include randomized controlled trails, intervention studies, studies of screening and diagnostic tests, outcome studies, cost effective analyses, case control studies and surveys with high response rate.
The guidance for specific study designs are CONSORT,STARD QUOROM, SROBE and MOOSE as applicable .All clinical trials need to be registered with the ICMR Registry preferably.
Responsibility for correctness of data and statistical analysis, wherever applicable, lies entirely with the authors. In this regard it is suggested that a biostatician may be consulted if needed and suitably acknowledged in the title page.
Format: - Abstract (Structured) & Keywords; Introduction; Material & Methods; Results; Discussion.
Review Article/Update Article:
These are invited from senior faculty and expects in the field who have published quality original research articles in the same field. Prospective authors are requested to consult the editor in chief for prior approval of their topic.
Pictorial reviews/essays: These are descriptive essays on topics of educational and teaching value, providing up – to date and well illustrated pictorial review on the topic/subject. Pictorial reviews /essays should contain a brief instructed abstract (maximum 250 words), main body of text at no more than 1500 words (excluding abstract ), 10 reference and maximum 20 figures including sub figures.
Contemporary issue: These are articles on topics of current interest, authored preferably by experts in the concerned field.
Short communication: This article describe briefly a research study or a case series to highlights specific or peculiar aspects of a particular condition/s
Methods in Medicine ( including drug and equipment update:) These are brief descriptions of as specific technique or procedure, modification of a technique or equipment of interest and should be supported by relevant diagrams and results of clinical and/or field trails.
These are basically opinion pieces written by senior faculty / scientists ,experts in the field and policy makers.
This aims towards encouraging the undergraduate students for their participation in medical research and publication .Any fresh findings /research or research or done by students as part of ICMR may be considered.
[Format for the entire above category except for original articles- key words: instructed abstract: introduction: Results v (if applicable); Discussion]
Case Reports: A case report should communicate a message regarding diagnosis/ management of a new and emerging disease, an unexpected association between disease or symptoms, a rare feature of a disease or unique therapeutic approach, an unexpected event while observing or treating a patient. Only rarity of particular case does not merit publication of the case report. As a routine, maximum of four authors are permitted for a Case Report.
Keywords; unstructured abstract; Introduction; Case Report; Discussion.
Discussion should highlight unusual features of the report and briefly discuss pertinent literature.
Images in Medicine: This consists of a n interesting clinical or radiological image which is typical and diagnostic of the described condition .Maximum word limit is 1000 words. Figures / Illustrations to be limited to 4 (including sub figures) and reference up to 10.
‘Letter to the Editor’ and their replies: These should be brief with objective and constructive criticism of published articles .A short pertinent title accompanied by a covering letter should be given. The recent past or current issue publications based Letter to Editor should be given. Current interesting medical topics /anomalies can also be considered for Letter to Editor.
Title of the book ; name of the editor/authors; name and address of the publisher; year of publication; number of pages; number of illustrations; hard bound or soft bound, price, ISBN number, text of review. AS a policy we do not encourage submission of reviews of books that are more than a year old.
Reference to the Journal in Vancouver style; an introduction to the article, relevance of the study and its conclusions to our day to day practice; strong points and lacunae of the study; previously published contrary views and recommendations if any.
These include Editorials, Guest Editorials and Symposia, which are solicited by the editorial and symposia, which are by the Editorial Board.
Size of manuscript:
The table below provides guidelines regarding maximum permissible size of text as well as number of tables, Figures and reference .Articles not adhering to the above specifications may be rejected at the discretion of the editorial team.
Type of Article
Tables and Figures
Review/ update article
Pictorial review/ essay
Images in medicine
Methods in medicine
Letter to editor
20(including sub figures)